" \u003cdiv class=\"ja-job-details\"\u003e \u003ch2 class=\"title\"\u003eExecutive Assistant / Office Manager\u003c/h2\u003e \u003cdiv class=\"meta\"\u003e \u003cul class=\"classifications\"\u003e \u003cli data-id=\"23321\"\u003e Admin / Secretarial / Office Support \u003c/li\u003e \u003cli data-id=\"23322\"\u003e Executive Assistant \u003c/li\u003e \u003cli data-id=\"23323\"\u003e Sydney \u003c/li\u003e \u003cli data-id=\"23324\"\u003e Contract \u003c/li\u003e \u003c/ul\u003e \u003cp class=\"date-posted\"\u003e 9/11/2026 \u003c/p\u003e \u003c/div\u003e \u003cul class=\"bullet-points\"\u003e \u003cli\u003eExecutive support to the Board Directors and the CIO\u003c/li\u003e \u003cli\u003eSydney office management and event coordination\u003c/li\u003e \u003cli\u003e9-12 month fixed-term contract, Sydney CBD\u003c/li\u003e \u003c/ul\u003e \u003cdiv class=\"description\"\u003e Join Plenary on a 9\u0026ndash;12 month fixed-term contract covering parental leave, providing high-level executive support and managing our Sydney office.\u003cbr\u003e\u003cstrong\u003e\u003cbr\u003eOur Culture\u003c/strong\u003e\u003cbr\u003ePlenary is a people business and our employees are at the heart of our success. We bring together high-performing professionals with a commitment to excellence in the procurement, delivery, and management of public infrastructure.\u003cbr\u003e \u003cul\u003e \u003cli\u003eWe celebrate diversity and promote inclusivity\u003c/li\u003e \u003cli\u003eWe are endorsed by the DCA as an Inclusive Employer\u003c/li\u003e \u003cli\u003eWe believe in ensuring our infrastructure projects offer long-term economic, social and environmental dividends to the communities in which they exist\u003c/li\u003e \u003cli\u003eWe offer a work environment that rewards performance and culture where our people can thrive professionally and personally\u003c/li\u003e \u003c/ul\u003e \u003cstrong\u003eThe Role\u003c/strong\u003e\u003cbr\u003e This role provides high-level executive support to three Board Directors and the Chief Investment Officer, coordinates the Investment Committee and various Board meetings across Plenary\u0027s Australian and international entities, and manages the day-to-day operations of the Sydney office.\u003cbr\u003e \u0026nbsp;\u0026nbsp;\u003cbr\u003e The successful candidate will manage complex diaries and travel, keep the Investment Committee processes on schedule, and coordinate and organise events, including a range of internal staff events throughout the year.\u003cbr\u003e \u0026nbsp;\u0026nbsp;\u003cbr\u003e The role involves high level of collaboration with the wider Administration team and most areas across the business, as well as with external stakeholders across Australia, New Zealand, the UK, Europe and the Middle East.\u003cbr\u003e\u003cbr\u003e \u003cstrong\u003eKey responsibilities include:\u003c/strong\u003e\u003cbr\u003e \u003cspan style=\"text-decoration:underline\"\u003eExecutive support\u003c/span\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003eDiary management for Director\u0026rsquo;s and the Chief Investment Officer\u003c/li\u003e \u003cli\u003eSupporting the preparation and formatting of presentations, board papers, agendas and other business documents as required\u003c/li\u003e \u003cli\u003eScheduling and coordinating papers for monthly Investment Committee meetings\u003c/li\u003e \u003c/ul\u003e \u003cspan style=\"text-decoration:underline\"\u003eTravel management\u003c/span\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003eBooking complex domestic and international travel, including multi-city itineraries, flights, accommodation, transfers and car hire\u003c/li\u003e \u003cli\u003ePreparing itineraries for travelling executives and visitors to the Sydney office\u003c/li\u003e \u003cli\u003eMonitoring travel against policy and travel reporting\u003c/li\u003e \u003c/ul\u003e \u003cspan style=\"text-decoration:underline\"\u003eEvents\u003c/span\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003eCoordinating a range of internal staff events and assisting on wider company offsite committees\u003c/li\u003e \u003cli\u003eSupporting community and volunteering activities and internal culture initiatives\u003c/li\u003e \u003c/ul\u003e \u003cspan style=\"text-decoration:underline\"\u003eFinance and administration\u003c/span\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003eExpenses management, including monthly corporate card reconciliations and submissions in Concur\u003c/li\u003e \u003cli\u003eSupplier invoice reconciliations and processing\u003c/li\u003e \u003c/ul\u003e \u003cspan style=\"text-decoration:underline\"\u003eOffice management (Sydney)\u003c/span\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003eManaging operations of Sydney Office responsible for meeting rooms, common areas, the kitchen and office equipment\u003c/li\u003e \u003cli\u003eMaintaining relationships with building management, including communicating building notices, shutdowns, maintenance and emergency exercises to staff\u003c/li\u003e \u003cli\u003eManaging supplier and contractor relationships, including service and repairs\u003c/li\u003e \u003cli\u003eCoordinating new starter set-up and office inductions with People \u0026amp; Culture\u003c/li\u003e \u003cli\u003eMember of the Sydney office WHS team, helping to ensure a safe workplace\u003c/li\u003e \u003cli\u003eSupporting Reception and the Administration team with general office and ad hoc duties\u003c/li\u003e \u003cli\u003eSupporting visiting Plenary team members and international colleagues\u003c/li\u003e \u003c/ul\u003e \u003cstrong\u003e\u003cstrong\u003eWhat\u0026nbsp; you\u0027ll bring:\u003cbr\u003e\u003c/strong\u003e\u003c/strong\u003e \u003cul\u003e \u003cli\u003eAt least 3 years\u0026rsquo; experience in a similar role with a professional or financial services firm, supporting senior executives\u003c/li\u003e \u003cli\u003eHigh level of proficiency in MS Office suite specifically MS Word and PowerPoint, and intermediate Excel\u003c/li\u003e \u003cli\u003eDemonstrated knowledge of standard office administrative practices and procedures\u003c/li\u003e \u003c/ul\u003e \u003cstrong\u003e\u003cstrong\u003e\u003cstrong\u003eIt would be great if you also have:\u003c/strong\u003e\u003c/strong\u003e\u003c/strong\u003e \u003cul\u003e \u003cli\u003eA bachelors degree in business, communications or a related field\u003c/li\u003e \u003cli\u003eExperience coordinating events\u003c/li\u003e \u003c/ul\u003e \u003cstrong\u003eYou will also be/have:\u003c/strong\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003eProficient in MS Office - particularly Word, PowerPoint, Excel \u0026amp; Teams\u003c/li\u003e \u003cli\u003eStrong knowledge of formatting and presentation set up\u003c/li\u003e \u003cli\u003eGood judgement and decision-making skills\u003c/li\u003e \u003cli\u003eStrong team player\u003c/li\u003e \u003cli\u003eTime management skills with the ability to manage competing and changing deadlines\u003c/li\u003e \u003cli\u003eOrganisation and planning skills\u003c/li\u003e \u003cli\u003eCommunication skills with persons on all levels\u003c/li\u003e \u003cli\u003eInitiative and adaptability\u003c/li\u003e \u003cli\u003eConfidentiality\u003c/li\u003e \u003cli\u003eDetail oriented with high level of accuracy\u003c/li\u003e \u003cli\u003eComfortable working under pressure\u003c/li\u003e \u003c/ul\u003e We are excited by the opportunity to connect with talented professionals who can be part of Plenary. If this sounds like a great fit for you, we encourage you to apply now so that we can discuss the opportunity further.\u0026nbsp;\u003cbr\u003e\u003cbr\u003eWe are an equal opportunity employer. All applications will be handled with complete confidentiality, only short-listed applicants will be contacted. Agency resumes will not be accepted and applicants must have working rights for Australia. \u003c/div\u003e \u003cdiv class=\"apply\"\u003e \u003ca class=\"back-link\" href=\"#\" title=\"Back to search results\"\u003eBack to search results\u003c/a\u003e \u003cinput type=\"button\" class=\"ja-button\" data-job-id=\"925080\" value=\"Apply Now\" title=\"Apply Now\" /\u003e \u003c/div\u003e \u003c/div\u003e "