" \u003cdiv class=\"ja-job-details\"\u003e \u003ch2 class=\"title\"\u003eFinance, Administrative \u0026amp; Operations Assistant\u003c/h2\u003e \u003cdiv class=\"meta\"\u003e \u003cul class=\"classifications\"\u003e \u003cli data-id=\"18854\"\u003e Vanuatu \u003c/li\u003e \u003cli data-id=\"18855\"\u003e Active Project \u003c/li\u003e \u003c/ul\u003e \u003cp class=\"date-posted\"\u003e 4/11/2026 \u003c/p\u003e \u003c/div\u003e \u003cdiv class=\"description\"\u003e \u003cstrong\u003eKEY INFORMATION\u003c/strong\u003e\u003cbr\u003e \u0026nbsp;\u003cbr\u003e \u003cstrong\u003eJob Title:\u003c/strong\u003e \u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Finance Administrative \u0026amp; Operations Assistant\u003cbr\u003e \u003cstrong\u003eSector:\u003c/strong\u003e \u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Finance, Administration, Operations\u003cbr\u003e \u003cstrong\u003ePosition Type: \u003c/strong\u003e\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Full-Time\u003cbr\u003e \u003cstrong\u003eDuration:\u003c/strong\u003e\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Long-Term\u003cbr\u003e \u003cstrong\u003eLocation:\u003c/strong\u003e \u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Port Vila, Vanuatu OR Honiara, Solomon Islands\u003cbr\u003e \u003cstrong\u003eSupervisor:\u003c/strong\u003e \u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Senior Finance and Grants Officer, MELCOR Project\u003cbr\u003e \u0026nbsp;\u003cbr\u003e \u003cstrong\u003eSUMMARY OF THE PROJECT \u003c/strong\u003e\u003cbr\u003e \u0026nbsp;\u003cbr\u003e The Melanesian Corridor project (MELCOR) is a 3.5-year initiative implemented in Solomon Islands and Vanuatu to strengthen the climate and disaster resilience of remote Pacific Island communities living in and around Marine Protected Areas. Focused on Temotu Province in Solomon Islands and Torba Province in Vanuatu, the project responds to vulnerabilities including cyclones, flooding, drought, tsunamis, sea-level rise, food insecurity and ecosystem degradation. MELCOR has two mutually reinforcing pillars. First, it will strengthen national, provincial and traditional governance structures to plan and implement inclusive, gender-responsive and ecosystem-based disaster risk reduction and management, including locally led DRRM systems and transboundary marine conservation between Torba and Temotu. Second, MELCOR will support women and their communities to participate in climate-resilient regenerative livelihoods that strengthen food, water, energy and income security while reducing pressure on fragile marine ecosystems. The project will prioritize women\u0027s economic participation and agency while engaging men, traditional leaders and wider communities.\u003cbr\u003e \u0026nbsp;\u003cbr\u003e \u003cstrong\u003eSUMMARY OF THE POSITION\u003c/strong\u003e\u003cbr\u003e \u0026nbsp;\u003cbr\u003e The Finance, Administrative \u0026amp; Operations Assistant, reporting directly to the Senior Finance and Grants Officer (FGM), is a full-time staff member responsible for providing administrative, accounting and logistical support to ensure the efficient operation of the MELCOR project. This includes supporting the coordination of training, workshops, handling the per diem for participants, meals and accommodation for training participants, preparing payment vouchers and handling daily administrative functions as required.\u003cbr\u003e \u0026nbsp;\u003cbr\u003e \u003cstrong\u003eKEY RESPONSIBILITIES\u003c/strong\u003e\u003cbr\u003e \u003cem\u003eFinance, Administrative \u0026amp; Training Support\u003c/em\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003eMaintain complete and accurate financial records in Cowater financial management systems, ensuring appropriate coding, supporting documentation, reconciliation and audit trails.\u003c/li\u003e \u003cli\u003eWork closely with the TL in maintaining accurate monthly and quarterly cash forecasts to ensure adequate resources are advances to the project office to implement the project.\u003c/li\u003e \u003cli\u003eSupport annual work planning, budget revisions, and forecasting exercises to support project implementation and decision-making.\u003c/li\u003e \u003cli\u003eSupport the monthly fund requests for HQ and manage cashflow according to monthly budgets.\u003c/li\u003e \u003cli\u003ePreparing detailed budgets for workshops, individual training sessions, and meetings.\u003c/li\u003e \u003cli\u003ePreparing attendance sheets and per diem calculations in accordance with country regulations and handling disbursements.\u003c/li\u003e \u003cli\u003eMaintaining comprehensive records for all training and workshop events.\u003c/li\u003e \u003cli\u003ePreparing employee travel and conveyance claim vouchers.\u003c/li\u003e \u003cli\u003eCompiling petty cash expenditures and submitting for approval.\u003c/li\u003e \u003cli\u003eSupporting event management and coordinating resource allocation.\u003c/li\u003e \u003cli\u003eSupporting the project coordinators with planning and logistics for training activities.\u003c/li\u003e \u003cli\u003eMake disbursement of training related expenses and allowances.\u003c/li\u003e \u003cli\u003eEstablish an overall filing system for administration technical/program documents.\u003c/li\u003e \u003cli\u003eMake arrangements/appointments for meetings, organize various logistics for the meetings including catering and other relevant services.\u003c/li\u003e \u003cli\u003eResponsible for timely production and systematic arrangement of all disbursement vouchers of training, meeting, workshop, petty cash, expense claim and other events for financial adjustments.\u003c/li\u003e \u003cli\u003eFilling financial vouchers monthly and keep a record of all encashment certificates.\u003c/li\u003e \u003cli\u003eCheck expense claim, conveyance bills and petty cash payment vouchers.\u003c/li\u003e \u003cli\u003eReceive all types of vendors bill and make physical verification and documentation.\u003c/li\u003e \u003cli\u003eCheck all the visit reports and travel authorization are in place.\u003c/li\u003e \u003c/ul\u003e \u003cem\u003eProcurement \u0026amp; Logistics Management\u003c/em\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003eCoordinate procurement processes from developing requests for quotes and/or tenders to contracting and quality assurance checks.\u003c/li\u003e \u003cli\u003eMaintain and update assets and inventory management every month\u003c/li\u003e \u003cli\u003eEnsuring arrangement of relevant support services.\u003c/li\u003e \u003cli\u003eMaintain inventory of Training/workshop materials and update the inventory record.\u003c/li\u003e \u003cli\u003eCommunicate, as instructed, with service providers, vendors, suppliers\u0027 other agencies as needed.\u003c/li\u003e \u003c/ul\u003e \u0026nbsp;\u003cbr\u003e \u003cstrong\u003eJOB REQUIREMENTS\u003c/strong\u003e\u003cbr\u003e \u0026nbsp;\u003cbr\u003e \u003cstrong\u003e\u003cem\u003eRequired Skills, Knowledge and Experience\u003c/em\u003e\u003c/strong\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003eUniversity degree or tertiary qualification in project management, finance, office administration, accounting or a related field.\u003c/li\u003e \u003cli\u003eMinimum 3-5 years of experience as finance and operations officer supporting donor-funded program implementation at national or provincial level.\u003c/li\u003e \u003cli\u003eExperience working with government ministries, CSOs and agencies in Vanuatu or the Solomon Islands.\u003c/li\u003e \u003cli\u003eExperience working with communities and local stakeholders using participatory approaches.\u003c/li\u003e \u003cli\u003eExperience supporting finance, operations, procurement and logistical support to programs.\u003c/li\u003e \u003cli\u003eExcellent understanding of international development funding requirements, related procurement and program management procedures and associated grant making procedures.\u003c/li\u003e \u003cli\u003eStrong coordination, communication and teamwork skills.\u003c/li\u003e \u003cli\u003eFluency in Bislama or Solomon Islands Pijin and strong working ability in English.\u003c/li\u003e \u003c/ul\u003e \u0026nbsp;\u003cbr\u003e \u003cstrong\u003e\u003cem\u003eDesired Skills, Knowledge and Experience\u003c/em\u003e\u003c/strong\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003eExperience working in Vanuatu and or Solomon Islands.\u003c/li\u003e \u003cli\u003eUnderstanding of barriers affecting the participation and leadership of women and other marginalized groups in Solomon Islands.\u003c/li\u003e \u003cli\u003eFamiliarity with DRRM, marine protected areas, community resilience or climate-resilient livelihoods.\u003c/li\u003e \u003cli\u003eExperience providing financial reporting support to programs.\u003c/li\u003e \u003c/ul\u003e \u0026nbsp;\u003cbr\u003e \u003cstrong\u003eAPPLICATION PROCESS\u003c/strong\u003e\u003cbr\u003e \u0026nbsp;\u003cbr\u003e Candidates are encouraged to\u003cstrong\u003e apply by 20 November 2026/as soon as possible. \u003c/strong\u003e\u003cbr\u003e \u0026nbsp;\u003cbr\u003e For your application to be considered, please upload your documents as followed: \u003cem\u003eCandidate Last Name, First Name, date, Title of the Position.\u003c/em\u003e\u003cbr\u003e \u0026nbsp;\u003cbr\u003e Cowater International strives to maintain a fair, transparent, and human centered recruitment process. As part of our commitment to responsible hiring practices and compliance with evolving recruitment regulations, we may use AI assisted tools to support limited aspects of our talent acquisition workflow, such as reviewing or shortlisting applications. These tools are used only to enhance efficiency and consistency in our processes. \u003cstrong\u003eAll assessments, interviews, and final hiring decisions are made exclusively by our human recruiting managers.\u003c/strong\u003e Candidates may request additional information about the use of these tools or reasonable accommodations during the recruitment process.\u003cbr\u003e \u0026nbsp;\u003cbr\u003e Cowater International is an equal opportunity employer, basing employment on merit and qualifications as they relate to professional experience and position expectations. Cowater does not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law.\u003cbr\u003e We thank all applicants, however only those shortlisted will be contacted.\u003cbr\u003e \u0026nbsp;\u003cbr\u003e \u003cstrong\u003eABOUT US\u003c/strong\u003e\u003cbr\u003e \u0026nbsp;\u003cbr\u003e Founded in 1985, Cowater International is a leading global development consulting company. Headquartered in Ottawa and with corporate hubs in Auckland, Berlin, Brussels, Helsinki, London, Madrid, Manila, Nairobi, Singapore and Stockholm, Cowater International has successfully delivered a portfolio of over 2500 projects and assignments in more than 95 countries. We work with governments, private sector actors and communities implementing projects that support socio-economic development, institutional strengthening, environmental improvements and advance equal opportunities for all. We are a diverse and experienced team committed to building a better tomorrow for the people we serve. Our adaptive approach to management has led to our yearly award-winning work and recognition as one of Canada\u0027s Best Managed Companies since 2017.\u003cbr\u003e \u0026nbsp;\u003cbr\u003e \u003cstrong\u003eWe thank you for your interest in building a better tomorrow.\u003c/strong\u003e\u003cbr\u003e \u0026nbsp; \u003c/div\u003e \u003cdiv class=\"apply\"\u003e \u003ca class=\"back-link\" href=\"#\" title=\"Back to search results\"\u003eBack to search results\u003c/a\u003e \u003cinput type=\"button\" class=\"ja-button\" data-job-id=\"619862\" value=\"Apply Now\" title=\"Apply Now\" /\u003e \u003c/div\u003e \u003c/div\u003e "