" \u003cdiv class=\"ja-job-details\"\u003e \u003ch2 class=\"title\"\u003eOffice Administrator\u003c/h2\u003e \u003cdiv class=\"meta\"\u003e \u003cul class=\"classifications\"\u003e \u003cli data-id=\"19473\"\u003e Australia \u003c/li\u003e \u003cli data-id=\"19474\"\u003e Victoria \u003c/li\u003e \u003c/ul\u003e \u003cp class=\"date-posted\"\u003e 27/10/2026 \u003c/p\u003e \u003c/div\u003e \u003cul class=\"bullet-points\"\u003e \u003cli\u003eJoin a well-established Australian distributor with a supportive team\u003c/li\u003e \u003cli\u003eEnjoy a varied, hands-on administration role!\u003c/li\u003e \u003cli\u003eImmediate start is required !\u003c/li\u003e \u003c/ul\u003e \u003cdiv class=\"description\"\u003e \u003cstrong\u003eAbout the Company:\u003c/strong\u003e\u003cbr\u003e\u003cbr\u003eOur client is a well-established and highly regarded Australian distributor specialising in sporting equipment and utility vehicles. With a strong national presence and a reputation for delivering quality products and exceptional customer service, the business continues to grow within its market.\u003cbr\u003e Based in the southeast, this is an exciting opportunity to join a close-knit, supportive team where no two days are the same.\u003cbr\u003e\u003cbr\u003e \u003cstrong\u003eAbout the Role:\u003c/strong\u003e\u003cbr\u003e\u003cbr\u003e We are seeking a proactive, organised and customer-focused Administration Officer to join the team.\u003cbr\u003e\u003cbr\u003e This is a varied, hands-on position suited to someone who enjoys being the go-to person in a busy office environment. You will play an integral role in supporting daily business operations, coordinating service activities, managing customer enquiries and maintaining accurate inventory and administrative records.\u003cbr\u003e\u003cbr\u003e Working closely with internal teams, service technicians and customers, you will have the opportunity to gain exposure to multiple areas of the business.\u003cbr\u003e\u003cbr\u003e \u003cstrong\u003eKey Responsibilities:\u003c/strong\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003eManage incoming phone calls and email enquiries, providing professional and timely customer service.\u003c/li\u003e \u003cli\u003eRespond to customer enquiries relating to vehicle rentals, product availability, servicing and general business operations.\u003c/li\u003e \u003cli\u003eCoordinate and schedule service technicians, ensuring appointments and service requirements are effectively managed.\u003c/li\u003e \u003cli\u003eProcess and maintain job cards relating to vehicle sales, servicing and technician activities.\u003c/li\u003e \u003cli\u003eAssist with warranty administration, including documentation, enquiries and processing.\u003c/li\u003e \u003cli\u003eMaintain accurate inventory records, including stock movements, adjustments and system updates.\u003c/li\u003e \u003cli\u003eAssist with stocktakes, inventory reconciliation and data entry.\u003c/li\u003e \u003cli\u003ePrepare and update spreadsheets, inventory reports and general operational documentation.\u003c/li\u003e \u003cli\u003eProvide general administrative support to ensure the smooth running of day-to-day operations.\u003c/li\u003e \u003cli\u003eLiaise with internal departments, customers and external stakeholders to resolve enquiries and operational issues.\u003c/li\u003e \u003c/ul\u003e \u003cspan\u003e\u003cstrong\u003eAbout You:\u003c/strong\u003e\u003c/span\u003e\u003cbr\u003e \u003cspan\u003e\u003cbr\u003e To be successful in this role, you will be a confident and capable administrator who thrives in a busy environment, demonstrates initiative and enjoys taking ownership of their work.\u003cbr\u003e\u003cbr\u003e You will bring a positive, solutions-focused attitude, strong attention to detail and a genuine commitment to delivering excellent customer service.\u003cbr\u003e\u003cbr\u003e \u003cstrong\u003eSkills \u0026amp; Experience:\u003c/strong\u003e\u003c/span\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003ePrevious experience in an Administration Officer, Service Administrator, Operations Administrator or similar role.\u003c/li\u003e \u003cli\u003eExposure to inventory management, stock control, service coordination or warranty administration will be highly regarded.\u003c/li\u003e \u003cli\u003eStrong computer literacy, including Microsoft Office, particularly Excel and Outlook.\u003c/li\u003e \u003cli\u003eConfidence working with spreadsheets, data entry and numerical information.\u003c/li\u003e \u003cli\u003eExcellent telephone manner and strong written and verbal communication skills.\u003c/li\u003e \u003cli\u003eStrong organisational skills with the ability to manage competing priorities.\u003c/li\u003e \u003cli\u003eHigh attention to detail and accuracy when processing documentation and maintaining records.\u003c/li\u003e \u003cli\u003eA proactive, hands-on approach with strong problem-solving capabilities.\u003c/li\u003e \u003cli\u003eA customer-first mindset and the ability to build positive relationships with colleagues and customers.\u003c/li\u003e \u003cli\u003eWillingness to learn new systems, processes and industry-specific procedures.\u003c/li\u003e \u003c/ul\u003e Experience within automotive, equipment distribution, wholesale, service or inventory-based environments would be advantageous, although not essential.\u003cbr\u003e\u003cbr\u003e\u003cstrong\u003e What\u0027s on Offer:\u003c/strong\u003e \u003cul\u003e \u003cli\u003eJoin a long-established and successful Australian business.\u003c/li\u003e \u003cli\u003eSupportive, friendly and collaborative working environment.\u003c/li\u003e \u003cli\u003eVaried responsibilities with exposure to multiple business functions.\u003c/li\u003e \u003cli\u003eComprehensive training on internal systems, products and procedures.\u003c/li\u003e \u003cli\u003eOpportunity to undertake initial training at the company\u0027s Queensland head office.\u003c/li\u003e \u003cli\u003eFree on-site parking\u0026nbsp;\u003c/li\u003e \u003cli\u003eOngoing temporary opportunity within a busy and growing business.\u003c/li\u003e \u003c/ul\u003e \u003cstrong\u003eImportant Information:\u003c/strong\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003eApplicants must have access to their own reliable vehicle due to limited public transport options.\u003c/li\u003e \u003cli\u003eCandidates must be willing and available to travel to Queensland for training as required.\u003c/li\u003e \u003c/ul\u003e How to Apply:\u003cbr\u003e\u003cbr\u003e If you\u0027re an enthusiastic, reliable and customer-focused administrator looking for a varied opportunity within a successful Australian business, we\u0027d love to hear from you!\u003cbr\u003e\u003cbr\u003e Click \u003cstrong\u003eAPPLY\u003c/strong\u003e or contact \u003cstrong\u003eJenny Hiep\u003c/strong\u003e at \u003cstrong\u003ejhiep@fourquarters.com.au\u003c/strong\u003e with your updated resume.\u003cbr\u003e\u003cbr\u003e \u003cstrong\u003ePlease ensure your suburb of residence is included on your resume.\u003c/strong\u003e\u003cbr\u003e Please note that only shortlisted candidates will be contacted. \u003c/div\u003e \u003cdiv class=\"apply\"\u003e \u003ca class=\"back-link\" href=\"#\" title=\"Back to search results\"\u003eBack to search results\u003c/a\u003e \u003cinput type=\"button\" class=\"ja-button\" data-job-id=\"4481652\" value=\"Apply Now\" title=\"Apply Now\" /\u003e \u003c/div\u003e \u003c/div\u003e "