" \u003cdiv class=\"ja-job-details\"\u003e \u003ch2 class=\"title\"\u003eExecutive Assistant | ACT\u003c/h2\u003e \u003cdiv class=\"meta\"\u003e \u003cul class=\"classifications\"\u003e \u003cli data-id=\"14975\"\u003e IT \u0026amp; Telecomms \u003c/li\u003e \u003cli data-id=\"14976\"\u003e IT - Other \u003c/li\u003e \u003cli data-id=\"14977\"\u003e ACT \u003c/li\u003e \u003cli data-id=\"14978\"\u003e Contract or Temp \u003c/li\u003e \u003c/ul\u003e \u003cp class=\"date-posted\"\u003e 20/10/2026 \u003c/p\u003e \u003c/div\u003e \u003cul class=\"bullet-points\"\u003e \u003cli\u003eExecutive Assistance\u003c/li\u003e \u003cli\u003eDiary and Calendar Management / Meeting and Conference Coordination\u003c/li\u003e \u003cli\u003eEmail and Correspondence Management\u003c/li\u003e \u003c/ul\u003e \u003cdiv class=\"description\"\u003e \u003cbr\u003e\u003cbr\u003e\u003cbr\u003eThe Executive Assistant is responsible for providing high level administrative support and works closely with the Executive Officer to ensure the smooth and efficient operations of the branch and Executive office.\u003cbr\u003e \u0026nbsp;\u003cbr\u003e This position will involve using your knowledge, skills and initiative to provide high level executive support in a pressured working environment. Under broad direction, the Executive Assistant will play a key role in providing administrative and operational support to the broader division. The role requires a self-motivated, detail orientated person with strong time management and effective organisational skills, with the ability to think laterally, work under pressure and achieve deadlines in an environment of competing priorities.\u003cbr\u003e\u003cbr\u003e\u003cbr\u003e \u0026nbsp;\u003cbr\u003e\u003cstrong\u003eKEY ACCOUNTABILITIES\u003c/strong\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003eProvide high-level executive support to the Executive Group Manager.\u003c/li\u003e \u003cli\u003eManage the Executive Group Manager\u0027s diary including the arrangement of meetings, conferences and coordination of associated briefs.\u003c/li\u003e \u003cli\u003eManage the Executive Group Manager\u0027s email correspondence and in consultation with the Executive Officer closely monitor the email correspondence for the Executive office mailbox.\u003c/li\u003e \u003cli\u003eArrange travel for the Executive Group Manager and other staff within the division as needed.\u003c/li\u003e \u003cli\u003eUnder general direction manage the daily administrative activities of the Executive office including telephone calls, mail, correspondence, collation of meeting papers, stationery orders and requests for IT equipment.\u003c/li\u003e \u003cli\u003eMonitor and manage the flow of all incoming and outgoing correspondence using Objective/TRIM, including the coordination and collation of briefs and responses, tracking high volume, rapid turnaround of correspondence and ensuring appropriate action is taken.\u003c/li\u003e \u003cli\u003eWork closely with the Executive Officer to ensure effective coordination and timely responses to requests for information.\u003c/li\u003e \u003cli\u003eManage finance functions including but not limited to the processing of invoices and reconciliations.\u003c/li\u003e \u003cli\u003eWork with the Executive Officer and Ministerial and Government Services team to deliver on responsibilities of the Executive office.\u003c/li\u003e \u003cli\u003eBuild and manage collaborative relationships and work closely with internal stakeholders.\u003c/li\u003e \u003cli\u003eUndertaking other duties appropriate to this level of classification which contribute to the operation of the section.\u003c/li\u003e \u003c/ul\u003e \u0026nbsp;\u003cbr\u003e\u003cbr\u003e\u003cbr\u003e \u003cstrong\u003eKEY REQUIREMENTS\u003c/strong\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003eDemonstrated ability to undertake a range of high-level administrative support tasks to support an Executive Group Manager.\u003c/li\u003e \u003cli\u003eProven organisational and office management skills including diary and travel management and an ability to exercise initiative prioritise workloads and meet set deadlines.\u003c/li\u003e \u003cli\u003eWell-developed verbal and written communication skills, including the strong ability to effectively liaise with a range of key stakeholders and develop effective working relationships.\u003c/li\u003e \u003cli\u003eProven ability to work in a collaborative team environment and effectively contribute to initiatives and outcomes.\u003c/li\u003e \u003cli\u003eProven ability in a wide range of computer applications including Microsoft Office and Objective/TRIM records management and tracking.\u003c/li\u003e \u003cli\u003eSound judgement and the ability to manage sensitive matters appropriately.\u003c/li\u003e \u003cli\u003eStrong attention to detail.\u003c/li\u003e \u003c/ul\u003e \u003cbr\u003e\u003cbr\u003e \u003cdiv style=\"text-align:center\"\u003e\u003cstrong\u003eIf this sounds like you:\u003cbr\u003e\u003cbr\u003e\u003c/strong\u003eApply! Or drop me a line at\u0026nbsp;arivera@infopeople.com.au\u0026nbsp;OR give me a call on 0482 097 763 to discuss further. If we believe you\u0027re a good match, we\u0027ll get in touch with you to let you know the next steps!\u003cbr\u003e\u003cbr\u003e\u003cbr\u003e\u003c/div\u003e \u003cdiv style=\"text-align:center\"\u003e\u003cstrong\u003eInfopeople - Anne Rivera\u003c/strong\u003e\u003c/div\u003e \u003c/div\u003e \u003cdiv class=\"apply\"\u003e \u003ca class=\"back-link\" href=\"#\" title=\"Back to search results\"\u003eBack to search results\u003c/a\u003e \u003cinput type=\"button\" class=\"ja-button\" data-job-id=\"4479716\" value=\"Apply Now\" title=\"Apply Now\" /\u003e \u003c/div\u003e \u003c/div\u003e "