" \u003cdiv class=\"ja-job-details\"\u003e \u003ch2 class=\"title\"\u003eTraining Administration and Support Officer\u003c/h2\u003e \u003cdiv class=\"meta\"\u003e \u003cul class=\"classifications\"\u003e \u003cli data-id=\"16771\"\u003e Admin / Secretarial / Office Support \u003c/li\u003e \u003cli data-id=\"16772\"\u003e Administration \u003c/li\u003e \u003cli data-id=\"16773\"\u003e Perth \u003c/li\u003e \u003cli data-id=\"16774\"\u003e Permanent / Full Time \u003c/li\u003e \u003c/ul\u003e \u003cp class=\"date-posted\"\u003e 8/10/2026 \u003c/p\u003e \u003c/div\u003e \u003cul class=\"bullet-points\"\u003e \u003cli\u003eA leader in Emergency Response, Medical, Risk Management, and Training Services\u003c/li\u003e \u003cli\u003eFull-time | Naval Base, Western Australia\u003c/li\u003e \u003cli\u003eWe offer a competitive salary and opportunities for growth and development\u003c/li\u003e \u003c/ul\u003e \u003cdiv class=\"description\"\u003e \u003cstrong\u003eAbout us\u003cbr\u003e\u003c/strong\u003e\u003cbr\u003eParabellum International provides emergency response, medical, risk management and training services. Our Registered Training Organisation, Parabellum International Training, operates a training centre at our head office in Naval Base, WA, delivering accredited and non-accredited emergency response, rescue, medical and workplace safety courses.\u003cbr\u003e \u003cbr\u003e\u003cstrong\u003eAbout the role\u003c/strong\u003e\u0026nbsp;\u003cbr\u003e\u003cbr\u003eReporting to the RTO Manager and working closely with the Senior Training Operations Coordinator and Training Administrator, you will support student administration and the daily preparation of our training centre.\u003cbr\u003e This is primarily an administration role, with regular classroom setup and general training centre support duties. You will maintain accurate records, prepare course documentation and help ensure trainers and students have what they need for training.\u003cbr\u003e \u003cbr\u003eKey responsibilities \u003cul\u003e \u003cli\u003eProcess student enrolments in aXcelerate and maintain accurate, complete and up-to-date student records.\u003c/li\u003e \u003cli\u003eCheck enrolment documentation, obtain and verify Unique Student Identifiers (USIs), and follow up missing information and prerequisite evidence in accordance with established procedures.\u003c/li\u003e \u003cli\u003ePrepare course confirmations, joining instructions, attendance sheets, learner materials and training information packs.\u003c/li\u003e \u003cli\u003eMaintain training records and documentation in aXcelerate and SharePoint, including accurate data entry, scanning, filing and document organisation.\u003c/li\u003e \u003cli\u003eCheck returned assessment documentation for administrative completeness, including signatures and trainer feedback, and refer omissions to the relevant trainer or coordinator for follow-up.\u003c/li\u003e \u003cli\u003eRespond professionally to training enquiries and liaise with students, clients and trainers using current course and availability information.\u003c/li\u003e \u003cli\u003eSet up and reset classrooms, organise learner materials and supplies, and check that rooms are ready for scheduled training.\u003c/li\u003e \u003cli\u003eCheck in with trainers and students, assist with daily training requirements and promptly report issues affecting course delivery.\u003c/li\u003e \u003cli\u003eAssist the Senior Training Operations Coordinator with course logistics, external suppliers and scheduling administration as required.\u003c/li\u003e \u003cli\u003eHandle student and client information confidentially and follow established RTO procedures.\u003c/li\u003e \u003cli\u003eUndertake other reasonable administrative and training centre support duties as required.\u003c/li\u003e \u003c/ul\u003e \u003cstrong\u003eAbout you\u003c/strong\u003e \u003cul\u003e \u003cli\u003eAt least two years of experience in administration or a similar support role.\u003c/li\u003e \u003cli\u003ePrevious RTO administration experience and familiarity with aXcelerate are highly desirable.\u003c/li\u003e \u003cli\u003eStrong attention to detail and accurate data entry and document management skills.\u003c/li\u003e \u003cli\u003eConfidence using Microsoft Office, including Outlook, Word and Excel; SharePoint experience is desirable.\u003c/li\u003e \u003cli\u003eExcellent organisational skills and the ability to prioritise tasks and meet deadlines.\u003c/li\u003e \u003cli\u003eProfessional communication and customer service skills.\u003c/li\u003e \u003cli\u003eA proactive approach and willingness to assist with practical classroom preparation and daily training centre needs.\u003c/li\u003e \u003cli\u003eThe ability to work independently, collaborate with colleagues and escalate issues promptly.\u003c/li\u003e \u003c/ul\u003e \u003cstrong\u003eWhat we offer\u003c/strong\u003e \u003cul\u003e \u003cli\u003eA full-time position based at Naval Base, WA.\u003c/li\u003e \u003cli\u003eA competitive salary based on experience.\u003c/li\u003e \u003cli\u003eA close-knit team and opportunities for growth and development.\u003c/li\u003e \u003c/ul\u003e Our values are transparency, agility, family, making a difference, and going above and beyond. We welcome applicants who share these values and take pride in supporting quality training.\u003cbr\u003e\u003cbr\u003e\u003cstrong\u003e How to apply\u003cbr\u003e\u003c/strong\u003e \u003cbr\u003ePlease submit your resume and a brief cover letter outlining your relevant experience and interest in the role. \u003c/div\u003e \u003cdiv class=\"apply\"\u003e \u003ca class=\"back-link\" href=\"#\" title=\"Back to search results\"\u003eBack to search results\u003c/a\u003e \u003cinput type=\"button\" class=\"ja-button\" data-job-id=\"4476916\" value=\"Apply Now\" title=\"Apply Now\" /\u003e \u003c/div\u003e \u003c/div\u003e "