" \u003cdiv class=\"ja-job-details\"\u003e \u003ch2 class=\"title\"\u003eAdministration Assistant | Scheduling Coordinator\u003c/h2\u003e \u003cdiv class=\"meta\"\u003e \u003cul class=\"classifications\"\u003e \u003cli data-id=\"15337\"\u003e Admin / Secretarial / Office Support \u003c/li\u003e \u003cli data-id=\"15338\"\u003e Administration \u003c/li\u003e \u003cli data-id=\"15339\"\u003e Melbourne \u003c/li\u003e \u003cli data-id=\"15340\"\u003e Permanent / Full Time \u003c/li\u003e \u003c/ul\u003e \u003cp class=\"date-posted\"\u003e 2/10/2026 \u003c/p\u003e \u003c/div\u003e \u003cul class=\"bullet-points\"\u003e \u003cli\u003ePermanent part time opportunity - 3 days per week\u003c/li\u003e \u003cli\u003eImmediately available\u003c/li\u003e \u003cli\u003eLovely, down to earth team\u003c/li\u003e \u003c/ul\u003e \u003cdiv class=\"description\"\u003e Are you an organised, people focused coordinator who loves keeping things moving and making sure the details are taken care of?\u003cbr\u003e\u003cbr\u003e We\u0026rsquo;re currently recruiting for an Admin Assistant / Scheduling Coordinator\u0026nbsp;to join a growing multidisciplinary healthcare environment. This is a varied part time role where you\u0026rsquo;ll be at the heart of the day to day operations, supporting clinicians, families and the wider team to ensure services run smoothly.\u003cbr\u003e\u003cbr\u003e You\u0026rsquo;ll take ownership of bookings, schedules and clinician capacity while also having the opportunity to improve processes and enhance the client experience.\u003cbr\u003e\u003cbr\u003e \u003cstrong\u003eWhat you\u0026rsquo;ll be doing:\u003c/strong\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003eCoordinate client bookings, reschedules, cancellations and waitlists\u003c/li\u003e \u003cli\u003eManage clinician schedules and availability to ensure caseloads are well balanced\u003c/li\u003e \u003cli\u003eAct as a key point of contact for families regarding bookings and service availability\u003c/li\u003e \u003cli\u003eMonitor capacity, utilisation and scheduling gaps across the team\u003c/li\u003e \u003cli\u003eMaintain accurate bookings and records through the practice management system\u003c/li\u003e \u003cli\u003eSupport the onboarding of new clinicians and schedule setup\u003c/li\u003e \u003c/ul\u003e \u003cstrong\u003eWhat we\u0026rsquo;re looking for:\u003c/strong\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003ePrevious experience in administration, scheduling, coordination or client services\u003c/li\u003e \u003cli\u003eIdeally, experience within healthcare, allied health or community services\u003c/li\u003e \u003cli\u003eStrong organisational skills and excellent attention to detail\u003c/li\u003e \u003cli\u003eConfident managing multiple priorities and complex schedules\u003c/li\u003e \u003cli\u003eWarm, professional communication style with a genuine client focused approach\u003c/li\u003e \u003cli\u003eComfortable using practice or client management systems\u003c/li\u003e \u003cli\u003eNDIS experience will be highly regarded\u003c/li\u003e \u003c/ul\u003e \u003cstrong\u003eThe opportunity:\u003c/strong\u003e\u003cbr\u003e A great opportunity to secure a part-time, 3-day per week role within a collaborative allied health environment. You\u0026rsquo;ll have plenty of variety in your day and play an important role in supporting both clinicians and the families they work with.\u003cbr\u003e\u003cbr\u003e If you\u0026rsquo;re looking for a role where your organisation skills, initiative and people skills can really make an impact, we\u0026rsquo;d love to hear from you.\u003cbr\u003e\u003cbr\u003eIf this sounds like you APPLY NOW or contact Sarah Roberts on sroberts@fourquarters.com.au for a confidential discussion. \u003c/div\u003e \u003cdiv class=\"apply\"\u003e \u003ca class=\"back-link\" href=\"#\" title=\"Back to search results\"\u003eBack to search results\u003c/a\u003e \u003cinput type=\"button\" class=\"ja-button\" data-job-id=\"4475379\" value=\"Apply Now\" title=\"Apply Now\" /\u003e \u003c/div\u003e \u003c/div\u003e "