" \u003cdiv class=\"ja-job-details\"\u003e \u003ch2 class=\"title\"\u003eDocumentation \u0026amp; Logistics Coordinator\u003c/h2\u003e \u003cdiv class=\"meta\"\u003e \u003cul class=\"classifications\"\u003e \u003cli data-id=\"17036\"\u003e Transport / Logistics / Drivers \u003c/li\u003e \u003cli data-id=\"17037\"\u003e Logistics - Other \u003c/li\u003e \u003cli data-id=\"17038\"\u003e Sydney \u003c/li\u003e \u003cli data-id=\"17039\"\u003e Permanent / Full Time \u003c/li\u003e \u003c/ul\u003e \u003cp class=\"date-posted\"\u003e 28/10/2026 \u003c/p\u003e \u003c/div\u003e \u003cul class=\"bullet-points\"\u003e \u003cli\u003eInternational Trade \u0026amp; Logistics Expertise\u003c/li\u003e \u003cli\u003eVaried \u0026amp; Hands-On Position\u003c/li\u003e \u003cli\u003ePermanent Full-Time Opportunity\u003c/li\u003e \u003c/ul\u003e \u003cdiv class=\"description\"\u003e Our client is seeking an experienced Export Documentation \u0026amp; Logistics Coordinator to join their logistics team. This is an excellent opportunity for someone who understands the complexities of international trade and can confidently coordinate shipping documentation, liaise with overseas suppliers and customers, and ensure shipments progress smoothly from contract through to dispatch.\u003cbr\u003e \u0026nbsp;\u003cbr\u003e Working closely with the Managing Director, General Manager and Logistics Team Leader, you will coordinate the preparation and processing of import and export documentation, manage shipping arrangements and maintain accurate contract and inventory records.\u003cbr\u003e \u0026nbsp;\u003cbr\u003e \u003cstrong\u003eKey Responsibilities\u003c/strong\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003ePrepare new contracts and maintain accurate records within the company\u0027s contract management system.\u003c/li\u003e \u003cli\u003eCoordinate vessel bookings and shipping arrangements with international shipping lines and freight agents.\u003c/li\u003e \u003cli\u003ePrepare and manage import and export documentation, including Export Declarations, Letters of Credit and shipping instructions.\u003c/li\u003e \u003cli\u003eReview supplier documentation, including commercial invoices, packing lists and Certificates of Analysis or Mill Test Certificates, ensuring compliance with contractual requirements.\u003c/li\u003e \u003cli\u003eIdentify and resolve discrepancies in shipping documentation by liaising with suppliers and internal stakeholders.\u003c/li\u003e \u003cli\u003eCoordinate the preparation and dispatch of original shipping documents to clients and financial institutions.\u003c/li\u003e \u003cli\u003eMaintain shipping schedules, inventory records and supplier and shipping agent details within the contract management system.\u003c/li\u003e \u003cli\u003eProcess creditors\u0027 invoices and assist with general logistics administration.\u003c/li\u003e \u003cli\u003eCommunicate professionally with clients, suppliers, shipping lines and freight forwarders to resolve enquiries promptly.\u003c/li\u003e \u003cli\u003eProvide administrative support to the wider logistics team and assist with general office duties as required.\u003c/li\u003e \u003c/ul\u003e \u003cstrong\u003eSkills/Attributes\u003c/strong\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003eAt least 3 years\u0027 experience in export documentation and international logistics.\u003c/li\u003e \u003cli\u003eStrong knowledge of import/export procedures, international trade documentation and shipping processes.\u003c/li\u003e \u003cli\u003eExperience working with Letters of Credit and an understanding of international trade terms, including Incoterms.\u003c/li\u003e \u003cli\u003eExceptional attention to detail and a high level of accuracy when reviewing and processing documentation.\u003c/li\u003e \u003cli\u003eStrong written and verbal communication skills, with the confidence to liaise with clients, suppliers and freight companies.\u003c/li\u003e \u003cli\u003eSound Microsoft Office skills, particularly Outlook, Word and Excel.\u003c/li\u003e \u003cli\u003eA proactive approach to problem-solving, with the ability to work independently while contributing positively to a team.\u003c/li\u003e \u003cli\u003eStrong organisational skills and the ability to manage competing priorities in a deadline-driven environment.\u003c/li\u003e \u003cli\u003eMust have PR or Citizenship to apply as this is a permanent full-time position\u003c/li\u003e \u003c/ul\u003e \u003cstrong\u003eAPPLY:\u003c/strong\u003e to Amanda by hitting the apply button or for a confidential chat please call to speak to her on 02 8416 4181 \u003c/div\u003e \u003cdiv class=\"apply\"\u003e \u003ca class=\"back-link\" href=\"#\" title=\"Back to search results\"\u003eBack to search results\u003c/a\u003e \u003cinput type=\"button\" class=\"ja-button\" data-job-id=\"2005916\" value=\"Apply Now\" title=\"Apply Now\" /\u003e \u003c/div\u003e \u003c/div\u003e "