" \u003cdiv class=\"ja-job-details\"\u003e \u003ch2 class=\"title\"\u003ePractice Administrator\u003c/h2\u003e \u003cdiv class=\"meta\"\u003e \u003cul class=\"classifications\"\u003e \u003cli data-id=\"21621\"\u003e Legal \u003c/li\u003e \u003cli data-id=\"21622\"\u003e Legal Secretary / Admin \u003c/li\u003e \u003cli data-id=\"21623\"\u003e Melbourne \u003c/li\u003e \u003cli data-id=\"21624\"\u003e Permanent / Full Time \u003c/li\u003e \u003c/ul\u003e \u003cp class=\"date-posted\"\u003e 25/9/2026 \u003c/p\u003e \u003c/div\u003e \u003cul class=\"bullet-points\"\u003e \u003cli\u003eTake ownership of a broad role with plenty of variety in your day-to-day.\u003c/li\u003e \u003cli\u003eWork closely with two Partners \u0026amp; build strong relationships across the practice\u003c/li\u003e \u003cli\u003eJoin a supportive environment where collaboration and initiative are valued.\u003c/li\u003e \u003c/ul\u003e \u003cdiv class=\"description\"\u003e At WK, we\u0026rsquo;re not a traditional law firm. We\u0026rsquo;re a firm that genuinely backs its people, values collaboration, and knows that great legal outcomes are driven by strong support around the practice.\u003cbr\u003e \u0026nbsp;\u003cbr\u003eWe are looking for an experienced Practice Administrator to join our Professional \u0026amp; Financial Risks team in Melbourne. In this role, you will provide dedicated support to two Partners while working closely with lawyers and support teams across the practice.\u003cbr\u003e\u003cbr\u003e This is a varied role covering matter administration, document preparation, diary coordination, client reporting and billing. You will be joining a collaborative team where you can take ownership of your work, build strong stakeholder relationships and contribute to the smooth day-to-day running of the practice.\u003cbr\u003e\u003cbr\u003e \u003cstrong\u003eThe role:\u003c/strong\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003eProvide high-quality administrative support to two Partners and the broader team.\u003c/li\u003e \u003cli\u003eOpen new matters, complete conflict checks and maintain accurate client and matter information.\u003c/li\u003e \u003cli\u003eCoordinate diaries, meetings, deadlines, court dates and supporting materials.\u003c/li\u003e \u003cli\u003ePrepare, format and finalise legal documents, correspondence and agreements.\u003c/li\u003e \u003cli\u003eMaintain electronic files and support document management and file closure processes.\u003c/li\u003e \u003cli\u003eAssist with monthly billing, including WIP reports, prebills, billing requirements and client invoices.\u003c/li\u003e \u003cli\u003eCoordinate client reporting, presentations, events and business development activities.\u003c/li\u003e \u003cli\u003eProvide additional support across the team during busy periods and periods of leave.\u003c/li\u003e \u003c/ul\u003e \u0026nbsp;\u003cbr\u003e\u003cstrong\u003eAbout you:\u003c/strong\u003e \u003cul\u003e \u003cli\u003ePrevious experience as a Legal Secretary, Legal Administrative Assistant, Practice Administrator or similar.\u003c/li\u003e \u003cli\u003eStrong administrative skills gained within a legal or professional services environment.\u003c/li\u003e \u003cli\u003eLitigation experience and an understanding of court processes would be advantageous, but are not essential.\u003c/li\u003e \u003cli\u003eHighly organised, with the ability to manage competing priorities and a high volume of work.\u003c/li\u003e \u003cli\u003eExperience supporting billing processes and maintaining accurate matter and client records.\u003c/li\u003e \u003cli\u003eStrong attention to detail and confidence preparing and formatting legal documents.\u003c/li\u003e \u003cli\u003eProficiency in Microsoft Office, with experience using iManage, Aderant or similar legal systems beneficial.\u003c/li\u003e \u003cli\u003eA proactive and collaborative approach, with strong written and verbal communication skills.\u003c/li\u003e \u003c/ul\u003e \u003cbr\u003e\u003cstrong\u003eWhy Wotton Kearney?\u003c/strong\u003e\u003cbr\u003eAt WK, you\u0027ll join a high-performing and supportive team where your contribution is genuinely valued. We invest in our people, encourage new ideas and provide opportunities to grow your career while maintaining balance and flexibility.\u003cbr\u003e \u003cul\u003e \u003cli\u003e\u003cstrong\u003eFLEX for all.\u003c/strong\u003e\u0026nbsp;We care about client outcomes, quality, and business and cultural contributions.\u003c/li\u003e \u003cli\u003e\u003cstrong\u003eOur mentoring program\u003c/strong\u003e\u0026nbsp;offers continuous support and guidance throughout your career. You\u0027ll have access to training, conferences, and workshops, keeping you updated on the latest developments in the legal and insurance industries.\u003c/li\u003e \u003cli\u003e\u003cstrong\u003eOur culture\u003c/strong\u003e\u0026nbsp;sets us apart.\u0026nbsp;Collegiate, open, innovative, passionate about everything we do.\u003c/li\u003e \u003cli\u003e\u003cstrong\u003eWe give back\u0026nbsp;\u003c/strong\u003eto the community.\u0026nbsp;Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cup cakes, there\u0027s a way for everyone to contribute.\u003c/li\u003e \u003cli\u003e\u003cstrong\u003eLeaders of the pack.\u003c/strong\u003e\u0026nbsp;Work with a firm that understands its purpose, has a singular focus on the insurance industry and is excited by the potential for growth in our market!\u003c/li\u003e \u003cli\u003e\u003cstrong\u003eSupporting you\u0026nbsp;\u003c/strong\u003ewith generous parental leave entitlements, purchased annual leave, home office allowances, education assistance, Employee Assistance Program and many more.\u003c/li\u003e \u003c/ul\u003e \u003cstrong\u003eHow to apply:\u0026nbsp;\u003c/strong\u003e\u003cbr\u003ePlease navigate via the \u0026ldquo;apply now\u0026rdquo; link.\u003cbr\u003e\u003cbr\u003eWe are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process.\u003cbr\u003e\u003cbr\u003eIf you require any accommodations or assistance during the application and interview stages please contact Katarina Mali, Talent Acquisition Business Partner on katarina.mali@wottonkearney.com\u0026nbsp;\u003cem\u003e\u003cbr\u003e\u003cbr\u003e\u003c/em\u003e\u003cstrong\u003eWe\u0026rsquo;re doing this recruitment in-house!\u003c/strong\u003e\u003cbr\u003eWe are\u0026nbsp;\u003cstrong\u003enot\u003c/strong\u003e\u0026nbsp;accepting submissions from recruitment agencies for this role. We\u0026rsquo;d love to hear from you directly! Any CV\u0026rsquo;s sent to Wotton Kearney by a recruitment agency will be treated as unsolicited and fees will not be payable. \u003c/div\u003e \u003cdiv class=\"apply\"\u003e \u003ca class=\"back-link\" href=\"#\" title=\"Back to search results\"\u003eBack to search results\u003c/a\u003e \u003cinput type=\"button\" class=\"ja-button\" data-job-id=\"1997085\" value=\"Apply Now\" title=\"Apply Now\" /\u003e \u003c/div\u003e \u003c/div\u003e "