" \u003cdiv class=\"ja-job-details\"\u003e \u003ch2 class=\"title\"\u003eExecutive Assistant\u003c/h2\u003e \u003cdiv class=\"meta\"\u003e \u003cul class=\"classifications\"\u003e \u003cli data-id=\"3160\"\u003e Admin / Secretarial / Office Support \u003c/li\u003e \u003cli data-id=\"3161\"\u003e Executive Assistant \u003c/li\u003e \u003cli data-id=\"3162\"\u003e Brisbane CBD \u0026amp; Inner Suburbs \u003c/li\u003e \u003cli data-id=\"3163\"\u003e Permanent - Part Time \u003c/li\u003e \u003c/ul\u003e \u003cp class=\"date-posted\"\u003e 2/11/2026 \u003c/p\u003e \u003c/div\u003e \u003cul class=\"bullet-points\"\u003e \u003cli\u003ePermanent part-time | 30 hours from Tuesday to Friday.\u003c/li\u003e \u003cli\u003eProvide executive support to senior leadership.\u003c/li\u003e \u003cli\u003eCoordinate events, projects and ministry initiatives.\u003c/li\u003e \u003c/ul\u003e \u003cdiv class=\"description\"\u003e \u003cstrong\u003eExecutive Assistant\u003c/strong\u003e\u003cbr\u003e \u0026nbsp;\u003cbr\u003e \u003cstrong\u003eLocation:\u003c/strong\u003e Brisbane CBD \u003cbr\u003e\u003cstrong\u003eEmployment:\u003c/strong\u003e Permanent Part-Time - 30 hours per week (Tuesday to Friday) \u003cbr\u003e\u003cstrong\u003eOrganisation:\u003c/strong\u003e Archdiocesan Ministries | Catholic Archdiocese of Brisbane\u003cbr\u003e \u0026nbsp;\u003cbr\u003e \u003cstrong\u003eAbout the Archdiocese of Brisbane\u003c/strong\u003e\u003cbr\u003e The Catholic Archdiocese of Brisbane makes a positive impact on the lives of hundreds of thousands of Queenslanders every week through its network of parishes, schools, ministries and community services. Through service, compassion and stewardship, the Archdiocese is committed to fostering vibrant faith communities, supporting people at all stages of life and making a meaningful contribution to the wider community.\u003cbr\u003e \u003cbr\u003eArchdiocesan Ministries works with, inspires and empowers parishes and communities to encounter Jesus and live the joy of the Gospel. The team supports a diverse range of ministries and initiatives across Children and Family, Youth, Adult Formation, Parish Leadership and Inclusion, helping strengthen connections and support communities throughout the Archdiocese.\u003cbr\u003e \u0026nbsp;\u003cbr\u003e \u003cstrong\u003eAbout the Role\u003c/strong\u003e\u003cbr\u003e Reporting directly to the Executive Director of Archdiocesan Ministries, you\u0027ll provide executive, administrative and confidential support to ensure the effective coordination of the Executive Director\u0027s responsibilities. You\u0027ll manage schedules, correspondence, meetings, event coordination and administrative priorities while working closely with internal and external stakeholders. You\u0027ll also contribute to the wider administration of Archdiocesan Ministries, supporting projects, parish activities and operational requirements.\u003cbr\u003e \u003cbr\u003eThe role also includes coordinating and supporting the Receptionist, who reports directly to this position. This is a varied and rewarding opportunity for someone who enjoys working with people, takes initiative and thrives in a collaborative environment.\u003cbr\u003e \u0026nbsp;\u003cbr\u003e \u003cstrong\u003eKey Responsibilities\u003c/strong\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003eManage the Executive Director\u0027s diary, appointments, correspondence and competing priorities.\u003c/li\u003e \u003cli\u003ePrepare reports, briefing notes, meeting papers and executive documentation.\u003c/li\u003e \u003cli\u003eCoordinate meetings, prepare agendas, take minutes and follow up on actions.\u003c/li\u003e \u003cli\u003eArrange travel, accommodation and other executive requirements.\u003c/li\u003e \u003cli\u003eLiaise with parish representatives, Archdiocesan teams and external stakeholders.\u003c/li\u003e \u003cli\u003eMaintain confidential records and handle sensitive information with discretion.\u003c/li\u003e \u003cli\u003eProvide administrative and coordination support for projects, parish activities and ministry initiatives.\u003c/li\u003e \u003cli\u003eAssist with the planning, coordination and delivery of Archdiocesan events and functions, including event logistics and administrative arrangements.\u003c/li\u003e \u003cli\u003eAssist with budget monitoring, expenditure information and operational administration.\u003c/li\u003e \u003cli\u003eCoordinate and support the Receptionist and wider administrative functions.\u003c/li\u003e \u003c/ul\u003e \u0026nbsp;\u003cbr\u003e \u003cstrong\u003eAbout You\u003c/strong\u003e\u003cbr\u003e You\u0027ll be a friendly, proactive and highly organised professional who enjoys supporting others and managing competing priorities. You\u0027ll bring excellent communication skills, attention to detail and the confidence to work independently while building positive relationships.\u003cbr\u003e To be successful, you\u0027ll bring:\u003cbr\u003e \u003cul\u003e \u003cli\u003eAt least two years of experience in administration, executive support or a similar role.\u003c/li\u003e \u003cli\u003eStrong organisational and time management skills.\u003c/li\u003e \u003cli\u003eExcellent written and verbal communication abilities.\u003c/li\u003e \u003cli\u003eProficiency in Microsoft Office and document management systems.\u003c/li\u003e \u003cli\u003eExperience with website updates and social media.\u003c/li\u003e \u003cli\u003eThe ability to handle confidential information professionally and discreetly.\u003c/li\u003e \u003cli\u003eInitiative, flexibility and a collaborative approach to work.\u003c/li\u003e \u003cli\u003eAn understanding of Aboriginal and Torres Strait Islander peoples, histories and cultures, and a commitment to respectful engagement.\u003c/li\u003e \u003cli\u003eA demonstrated understanding of and commitment to the mission and values of the Catholic Church.\u003c/li\u003e \u003cli\u003eA current Paid Blue Card and National Criminal History Check (or the ability to obtain both).\u003c/li\u003e \u003cli\u003eA relevant undergraduate qualification will be highly regarded but is not essential.\u003c/li\u003e \u003c/ul\u003e \u0026nbsp;\u003cbr\u003e \u003cstrong\u003eHow to Apply\u003c/strong\u003e\u003cbr\u003e Applications should be submitted via SEEK. We will also process applications received through our official channels (intranet, website or LinkedIn).\u003cbr\u003e \u0026nbsp;\u003cbr\u003e \u003cstrong\u003eApplications close on Monday, 16 November 2026.\u003c/strong\u003e We encourage interested candidates to submit their applications before the closing date.\u003cbr\u003e \u0026nbsp;\u003cbr\u003e \u003cem\u003eThe Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks, criminal history checks and background referencing for all persons who will engage in direct and regular involvement with children and young people (0-18 years) and/or vulnerable adults. The organisation is fully committed to child safety and has zero tolerance for abuse of children or vulnerable adults.\u003c/em\u003e\u003cbr\u003e \u0026nbsp;\u003cbr\u003e \u003cstrong\u003eAccessibility and Inclusivity\u003c/strong\u003e\u003cbr\u003e \u003cem\u003eThe Archdiocese of Brisbane is committed to creating an accessible and inclusive environment where all job candidates can fully engage in the recruitment process. We acknowledge and actively support the inclusion, respect and equitable treatment of all people, including but not limited to Aboriginal and Torres Strait Islander peoples, people with disabilities, and people from culturally, religiously and linguistically diverse backgrounds.\u003c/em\u003e \u003cem\u003eIf you require any reasonable accessibility adjustments or information in an alternative format during the recruitment process, please contact us to discuss how we can support your participation.\u003c/em\u003e \u003cem\u003eWe respect your privacy and confidentiality. Information is shared with other staff only as reasonably necessary to arrange workplace accessibility adjustments.\u003c/em\u003e \u003c/div\u003e \u003cdiv class=\"apply\"\u003e \u003ca class=\"back-link\" href=\"#\" title=\"Back to search results\"\u003eBack to search results\u003c/a\u003e \u003cinput type=\"button\" class=\"ja-button\" data-job-id=\"1130794\" value=\"Apply Now\" title=\"Apply Now\" /\u003e \u003c/div\u003e \u003c/div\u003e "