" \u003cdiv class=\"ja-job-details\"\u003e \u003ch2 class=\"title\"\u003eExecutive Assistant / Personal Assistant\u003c/h2\u003e \u003cdiv class=\"meta\"\u003e \u003cul class=\"classifications\"\u003e \u003cli data-id=\"5879\"\u003e Admin / Secretarial / Office Support \u003c/li\u003e \u003cli data-id=\"5880\"\u003e Executive Assistant \u003c/li\u003e \u003cli data-id=\"5881\"\u003e Sydney \u003c/li\u003e \u003cli data-id=\"8347\"\u003e 2112 \u003c/li\u003e \u003cli data-id=\"5882\"\u003e Permanent / Full Time \u003c/li\u003e \u003c/ul\u003e \u003cp class=\"date-posted\"\u003e 22/10/2026 \u003c/p\u003e \u003c/div\u003e \u003cul class=\"bullet-points\"\u003e \u003cli\u003eProvide executive and personal support to our Founder and Managing Director\u003c/li\u003e \u003cli\u003eManage business, personal, travel and administrative priorities\u003c/li\u003e \u003cli\u003eFull-time office-based role in Ryde\u003c/li\u003e \u003c/ul\u003e \u003cdiv class=\"description\"\u003e \u003cstrong\u003eLittle Zak\u0027s Academy\u003c/strong\u003e\u0026nbsp;is privately owned and family run. Our aim is to provide early childhood care and education in a safe, welcoming, adopting and nurturing environment.\u003cbr\u003e\u003cbr\u003eOur staff are dedicated professionals who value the importance of maintaining an optimum level of care and education for all children. We select our staff based on knowledge and values, vision for children and learning, and commitment to families.\u003cbr\u003e\u003cbr\u003e We are seeking an experienced and highly organised \u003cstrong\u003eExecutive Assistant / Personal Assistant\u003c/strong\u003e to provide high-level support to our Founder and Managing Director.\u003cbr\u003e\u003cbr\u003e This is a hands-on role suited to someone who is proactive, discreet, highly organised and comfortable working closely with senior executives. You will play an important role in keeping the executive office organised, managing competing priorities and ensuring both business and personal matters are handled efficiently and professionally.\u003cbr\u003e\u003cbr\u003e \u003cstrong\u003eThis is a full-time, office-based position located at our Support Office in Ryde, Monday to Friday.\u003c/strong\u003e\u003cbr\u003e\u003cbr\u003e \u003cstrong\u003eAbout the Role\u003c/strong\u003e\u003cbr\u003e\u003cbr\u003e As the \u003cstrong\u003eExecutive Assistant / Personal Assistant\u003c/strong\u003e, you will work closely with the Founder and Managing Director, providing a combination of executive, administrative, business and personal support.\u003cbr\u003e\u003cbr\u003e The role requires someone who can anticipate needs, manage confidential information, keep track of multiple priorities and take ownership of tasks from start to finish.\u003cbr\u003e\u003cbr\u003e No two days will be the same. You may be coordinating executive meetings and travel in the morning, assisting with business projects during the day and organising personal appointments or arrangements in the afternoon.\u003cbr\u003e\u003cbr\u003e\u003cstrong\u003eKey Responsibilities\u003c/strong\u003e\u003cbr\u003e\u003cbr\u003e\u003cstrong\u003eExecutive \u0026amp; Business Support\u003c/strong\u003e \u003cul\u003e \u003cli\u003eManage complex calendars, appointments, meetings and schedules.\u003c/li\u003e \u003cli\u003eCoordinate internal and external meetings, including agendas, minutes and action items.\u003c/li\u003e \u003cli\u003ePrepare correspondence, reports, presentations and other executive documents.\u003c/li\u003e \u003cli\u003eCoordinate travel arrangements, itineraries and accommodation.\u003c/li\u003e \u003cli\u003eLiaise with senior leaders, business partners, suppliers, government representatives and other external stakeholders.\u003c/li\u003e \u003cli\u003eFollow up on key actions, projects and business initiatives on behalf of the executives.\u003c/li\u003e \u003cli\u003eAssist with the organisation of leadership meetings, conferences, events and business functions.\u003c/li\u003e \u003cli\u003eConduct research and prepare information as required.\u003c/li\u003e \u003cli\u003eMaintain organised records and ensure important deadlines and commitments are followed up.\u003c/li\u003e \u003cli\u003eAssist with ad hoc projects and administrative tasks across the executive office.\u003c/li\u003e \u003c/ul\u003e \u003cstrong\u003ePersonal Assistant Support\u003c/strong\u003e \u003cul\u003e \u003cli\u003eCoordinate personal appointments and commitments.\u003c/li\u003e \u003cli\u003eAssist with personal travel arrangements and itineraries.\u003c/li\u003e \u003cli\u003eOrganise occasional errands, bookings, purchases and other personal tasks.\u003c/li\u003e \u003cli\u003eAssist with scheduling and coordination of personal events and commitments.\u003c/li\u003e \u003cli\u003eManage confidential personal correspondence and information with complete discretion.\u003c/li\u003e \u003cli\u003eAnticipate upcoming needs and proactively organise arrangements before they become urgent.\u003c/li\u003e \u003c/ul\u003e \u003cstrong\u003eWhy Join Us?\u003c/strong\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003eCompetitive salary package of up to $130,000 per annum\u003c/li\u003e \u003cli\u003eUp to 50% childcare discount\u003c/li\u003e \u003cli\u003eWellbeing Day each year (available after 12 months of service)\u003c/li\u003e \u003cli\u003e$50 monthly wellness allowance\u003c/li\u003e \u003cli\u003e$1,000 referral bonus\u003c/li\u003e \u003cli\u003eEAP (Sonder) for confidential wellbeing support\u003c/li\u003e \u003cli\u003eSupportive and high-performing team environment\u003c/li\u003e \u003cli\u003eCareer progression opportunities within a growing organisation\u003c/li\u003e \u003c/ul\u003e \u003cstrong\u003e\u003cstrong\u003eAbout you\u003cbr\u003e\u003cbr\u003e\u003c/strong\u003e\u003c/strong\u003e To be successful in this role, you will:\u003cbr\u003e \u003cul\u003e \u003cli\u003eHave previous experience as an Executive Assistant, Personal Assistant, Executive Coordinator or similar role supporting a CEO, Founder, Managing Director or senior executive.\u003c/li\u003e \u003cli\u003eBe available to work full-time from our Ryde Support Office, Monday to Friday.\u003c/li\u003e \u003cli\u003eBe exceptionally organised and able to manage multiple competing priorities.\u003c/li\u003e \u003cli\u003eHave excellent written and verbal communication skills.\u003c/li\u003e \u003cli\u003eDemonstrate a high level of discretion, confidentiality and professionalism.\u003c/li\u003e \u003cli\u003eBe proactive and able to anticipate what needs to be done without always being asked.\u003c/li\u003e \u003cli\u003eBe resourceful, practical and confident solving problems independently.\u003c/li\u003e \u003cli\u003eBe comfortable working with both business and personal matters.\u003c/li\u003e \u003cli\u003eBe confident communicating with senior executives and external stakeholders.\u003c/li\u003e \u003cli\u003eBe flexible and comfortable in a dynamic environment where priorities can change throughout the day.\u003c/li\u003e \u003cli\u003eHave a current Australian driver\u0027s licence.\u003c/li\u003e \u003cli\u003eHave advanced Microsoft Office skills.\u003c/li\u003e \u003cli\u003ePresent professionally and represent the executive office with a high standard of professionalism.\u003c/li\u003e \u003c/ul\u003e Most importantly, you will be someone who can be trusted with confidential information and sensitive matters and who takes pride in being one step ahead.\u003cbr\u003e\u003cbr\u003e\u003cstrong\u003eLittle Zak\u0027s Child Safety Commitment\u003cbr\u003e\u003c/strong\u003e\u003cbr\u003e \u003cstrong\u003eLittle Zak\u0026rsquo;s Academy is a Child Safe Organisation.\u003c/strong\u003e We prioritise the safety, wellbeing, and rights of all children and maintain a strong culture of child safety across our services. As part of our commitment, we have a \u003cstrong\u003erigorous recruitment and screening process\u003c/strong\u003e in place, including comprehensive reference checks, Police checks and child-safe employment checks.\u003cbr\u003e\u003cbr\u003e By applying for a role with Little Zak\u0026rsquo;s Academy, you acknowledge and agree to \u003cstrong\u003eundergo all required child safety checks\u003c/strong\u003e as part of our employment process.\u003cbr\u003e\u003cbr\u003eWe are an equal opportunity workplace where diversity is embraced. We foster a culture that supports inclusion and we encourage all qualified candidates to apply. \u003c/div\u003e \u003cdiv class=\"apply\"\u003e \u003ca class=\"back-link\" href=\"#\" title=\"Back to search results\"\u003eBack to search results\u003c/a\u003e \u003cinput type=\"button\" class=\"ja-button\" data-job-id=\"1128948\" value=\"Apply Now\" title=\"Apply Now\" /\u003e \u003c/div\u003e \u003c/div\u003e "