" \u003cdiv class=\"ja-job-details\"\u003e \u003ch2 class=\"title\"\u003eSite Administrator\u003c/h2\u003e \u003cdiv class=\"meta\"\u003e \u003cul class=\"classifications\"\u003e \u003cli data-id=\"5453\"\u003e Admin / Secretarial / Office Support \u003c/li\u003e \u003cli data-id=\"5454\"\u003e Administration \u003c/li\u003e \u003cli data-id=\"5455\"\u003e Middlemount \u003c/li\u003e \u003cli data-id=\"5456\"\u003e Permanent / Full Time \u003c/li\u003e \u003c/ul\u003e \u003cp class=\"date-posted\"\u003e 12/10/2026 \u003c/p\u003e \u003c/div\u003e \u003cul class=\"bullet-points\"\u003e \u003cli\u003e5/2/4/3 roster | 10-hour days\u003c/li\u003e \u003cli\u003eVaried site administration role\u003c/li\u003e \u003cli\u003eJoin a well-established maintenance operation\u003c/li\u003e \u003c/ul\u003e \u003cdiv class=\"description\"\u003e \u003cstrong\u003eYour new company\u003c/strong\u003e \u003cbr\u003e\u003cbr\u003eMacKellar is a leading provider of mining and civil earthmoving services, with more than 60 years of industry experience. We take pride in our people, our strong safety culture and our commitment to delivering quality outcomes for our clients.\u003cbr\u003e\u003cbr\u003e \u003cstrong\u003eAbout the role\u003c/strong\u003e\u003cbr\u003e\u003cbr\u003e We\u0026rsquo;re seeking a Site Administrator to provide reliable administrative support across site operations, helping ensure personnel, training, accommodation and day-to-day processes run smoothly.\u003cbr\u003e\u003cbr\u003e Working on a 5/2/4/3 roster with 10-hour days, you\u0026rsquo;ll work closely with site leadership, supervisors and other team members, taking ownership of a range of administrative responsibilities while supporting the wider site team.\u003cbr\u003e\u003cbr\u003e \u003cstrong\u003eKey responsibilities\u003c/strong\u003e \u003cul\u003e \u003cli\u003eCoordinate the end-to-end onboarding process for new employees, contractors and site visitors, including inductions, site familiarisations and associated documentation.\u003c/li\u003e \u003cli\u003eMaintain training registers, licences, VOCs and competency records, ensuring personnel meet site requirements.\u003c/li\u003e \u003cli\u003eCoordinate training requests, refresher training and mandatory certification renewals.\u003c/li\u003e \u003cli\u003eAdminister purchase orders, goods receipting, goods received not invoiced (GRNI), and labour and parts receipting.\u003c/li\u003e \u003cli\u003eAssist with accommodation arrangements, travel bookings, timesheets and rosters, providing backup support to the Travel and Accommodation Administrator as required.\u003c/li\u003e \u003cli\u003eProvide general administrative support to site leadership, supervisors and management, including reception, document control, filing and correspondence.\u003c/li\u003e \u003cli\u003eMaintain accurate records, spreadsheets, training matrices and routine reports for site and Head Office.\u003c/li\u003e \u003cli\u003eCoordinate meetings, prepare documentation and minutes, and assist with office supplies, inventory and archiving.\u003c/li\u003e \u003cli\u003eFollow company policies, procedures and site safety and environmental requirements, while identifying opportunities to improve administrative processes.\u003c/li\u003e \u003c/ul\u003e \u003cstrong\u003eAbout you\u003c/strong\u003e \u003cbr\u003e\u003cbr\u003eYou\u0026rsquo;re an organised and proactive administrator who can manage competing priorities, maintain accurate records and provide dependable support to a busy site team. You communicate confidently with people at all levels and understand the importance of compliance, attention to detail and following established processes.\u003cbr\u003e\u003cbr\u003e To be successful in this role, you\u0026rsquo;ll bring:\u003cbr\u003e \u003cul\u003e \u003cli\u003ePrevious experience in site administration, project administration or a similar administrative role.\u003c/li\u003e \u003cli\u003eStrong organisational skills and the ability to manage multiple tasks and deadlines.\u003c/li\u003e \u003cli\u003eGood computer skills, including Microsoft Excel and experience using business systems.\u003c/li\u003e \u003cli\u003eStrong attention to detail and the ability to maintain accurate records and documentation.\u003c/li\u003e \u003cli\u003eClear communication skills and a customer-focused approach when dealing with employees, contractors and visitors.\u003c/li\u003e \u003cli\u003eThe ability to work independently while contributing to a wider team.\u003c/li\u003e \u003cli\u003eA commitment to workplace health, safety and environmental requirements.\u003c/li\u003e \u003c/ul\u003e Experience with onboarding, training coordination, purchase orders, receipting or travel and accommodation administration will be highly regarded.\u003cbr\u003e\u003cbr\u003e \u003cstrong\u003eWhy Join MacKellar?\u003c/strong\u003e \u003cul\u003e \u003cli\u003eWork with an established business in the mining and civil earthmoving industry.\u003c/li\u003e \u003cli\u003eTake on a varied role with exposure to multiple aspects of site operations.\u003c/li\u003e \u003cli\u003eBe part of a team where your organisation and administrative support contribute to the smooth running of the site.\u003c/li\u003e \u003c/ul\u003e Apply now If you\u0026rsquo;re an experienced administrator looking for a varied site-based opportunity, we encourage you to apply. \u003c/div\u003e \u003cdiv class=\"apply\"\u003e \u003ca class=\"back-link\" href=\"#\" title=\"Back to search results\"\u003eBack to search results\u003c/a\u003e \u003cinput type=\"button\" class=\"ja-button\" data-job-id=\"1126602\" value=\"Apply Now\" title=\"Apply Now\" /\u003e \u003c/div\u003e \u003c/div\u003e "