" \u003cdiv class=\"ja-job-details\"\u003e \u003ch2 class=\"title\"\u003eExecutive Assistant\u003c/h2\u003e \u003cdiv class=\"meta\"\u003e \u003cul class=\"classifications\"\u003e \u003cli data-id=\"5396\"\u003e Admin / Secretarial / Office Support \u003c/li\u003e \u003cli data-id=\"5397\"\u003e Executive Assistant \u003c/li\u003e \u003cli data-id=\"5398\"\u003e Brisbane \u003c/li\u003e \u003cli data-id=\"5399\"\u003e Contract or Temp \u003c/li\u003e \u003c/ul\u003e \u003cp class=\"date-posted\"\u003e 1/10/2026 \u003c/p\u003e \u003c/div\u003e \u003cul class=\"bullet-points\"\u003e \u003cli\u003eSupport Director of Engineering within a positive, collaborative team\u003c/li\u003e \u003cli\u003eGreat opportunity with potential to transition to full-time hours\u003c/li\u003e \u003cli\u003e12-month contract | 30 hours per week across 5 days\u003c/li\u003e \u003c/ul\u003e \u003cdiv class=\"description\"\u003e Executive Assistant \u003cbr\u003e\u003cstrong\u003e12-Month Contract | 30 Hours Per Week | 5 Days In Office\u003c/strong\u003e\u003cbr\u003e \u003cbr\u003eAre you an experienced Executive Assistant who enjoys being at the centre of a busy, collaborative and positive working environment?\u003cbr\u003e \u003cbr\u003eThis is a great opportunity to join a \u003cstrong\u003eglobal mining OEM\u003c/strong\u003e, reporting directly to and providing high-level support to the \u003cstrong\u003eDirector of Engineering\u003c/strong\u003e.\u003cbr\u003e \u003cbr\u003eYou\u0026rsquo;ll become an integral part of a highly regarded engineering team, working closely with the Director and other senior leaders to keep priorities moving, coordinate key activities and ensure the leadership team is well supported.\u003cbr\u003e \u003cbr\u003eThe position is currently \u003cstrong\u003e30 hours per week, spread across five days\u003c/strong\u003e, and is an \u003cstrong\u003ein-office role\u003c/strong\u003e. It is initially offered as a \u003cstrong\u003e12-month contract\u003c/strong\u003e, with the potential to move to full-time hours in the future depending on business requirements.\u003cbr\u003e \u003cbr\u003eWhat you\u0026rsquo;ll be doing Working closely with the \u003cstrong\u003eDirector of Engineering\u003c/strong\u003e, you\u0026rsquo;ll provide proactive executive, administrative and operational support across a broad range of activities.\u003cbr\u003e \u003cbr\u003eYour responsibilities will include:\u003cbr\u003e \u003cul\u003e \u003cli\u003eManaging the Director\u0026rsquo;s calendar and coordinating competing scheduling priorities\u003c/li\u003e \u003cli\u003eOrganising leadership meetings, one-on-ones, staff meetings and management reviews\u003c/li\u003e \u003cli\u003ePreparing meeting agendas, presentations, background materials and supporting documentation\u003c/li\u003e \u003cli\u003eTaking meeting minutes and tracking decisions, actions and follow-ups\u003c/li\u003e \u003cli\u003eCoordinating domestic and international travel, accommodation, transport and itineraries\u003c/li\u003e \u003cli\u003eManaging expense reports, corporate card reconciliations and reimbursement submissions\u003c/li\u003e \u003cli\u003eDrafting, editing and distributing professional communications on behalf of leadership\u003c/li\u003e \u003cli\u003ePreparing high-quality presentations for leadership reviews, town halls and executive communications\u003c/li\u003e \u003cli\u003eMaintaining action registers and following up with stakeholders on commitments and deadlines\u003c/li\u003e \u003cli\u003eTracking key deliverables and helping coordinate activities across the engineering organisation\u003c/li\u003e \u003cli\u003eAssisting with administrative processes relating to hiring, promotions, performance management and organisational changes\u003c/li\u003e \u003cli\u003eCoordinating leadership offsites, employee activities, customer visits and larger team events\u003c/li\u003e \u003cli\u003eLiaising with HR, Finance and other internal business partners.\u003c/li\u003e \u003c/ul\u003e \u003cstrong\u003eWhat we\u0026rsquo;re looking for \u003c/strong\u003e\u003cbr\u003e\u003cbr\u003eYou\u0026rsquo;ll be an experienced EA who is organised, proactive and comfortable working directly with senior leadership in a busy environment.\u003cbr\u003e \u003cbr\u003eIdeally, you\u0026rsquo;ll bring:\u003cbr\u003e \u003cul\u003e \u003cli\u003e\u003cstrong\u003e5+ years\u0026rsquo; experience\u003c/strong\u003e in Executive Assistant, executive administration or office management roles\u003c/li\u003e \u003cli\u003eExperience directly supporting director-level or executive leaders\u003c/li\u003e \u003cli\u003eStrong Microsoft 365 skills across Outlook, Teams, Word, Excel, PowerPoint and SharePoint\u003c/li\u003e \u003cli\u003eExcellent organisational and time-management skills\u003c/li\u003e \u003cli\u003eStrong written and verbal communication skills\u003c/li\u003e \u003cli\u003eThe ability to juggle multiple priorities and deadlines\u003c/li\u003e \u003cli\u003eA professional approach and excellent attention to detail\u003c/li\u003e \u003cli\u003eSound judgement and the ability to handle confidential information appropriately\u003c/li\u003e \u003cli\u003eStrong stakeholder management and relationship-building skills\u003c/li\u003e \u003cli\u003eA proactive approach with the confidence to take ownership and follow things through.\u003c/li\u003e \u003c/ul\u003e Experience coordinating international travel, supporting global teams or providing project coordination would be highly regarded.\u003cbr\u003e \u003cbr\u003eWhy consider this opportunity? This is a \u003cstrong\u003egreat opportunity to work directly with a Director of Engineering\u003c/strong\u003e while becoming part of a positive, professional and welcoming team within a major global organisation.\u003cbr\u003e \u003cbr\u003eYou\u0026rsquo;ll have plenty of variety and responsibility, with the opportunity to build strong relationships across the engineering organisation and broader business.\u003cbr\u003e \u003cbr\u003e\u003cstrong\u003eThe details:\u003c/strong\u003e\u003cbr\u003e \u003cul\u003e \u003cli\u003e12-month contract\u003c/li\u003e \u003cli\u003e30 hours per week\u003c/li\u003e \u003cli\u003eHours spread across five working days\u003c/li\u003e \u003cli\u003eIn-office position\u003c/li\u003e \u003cli\u003eReporting directly to the Director of Engineering\u003c/li\u003e \u003cli\u003ePotential to transition to full-time hours in the future, subject to business needs\u003c/li\u003e \u003cli\u003ePositive, supportive and collaborative team environment\u003c/li\u003e \u003cli\u003eOpportunity to work within a leading global mining OEM\u003c/li\u003e \u003c/ul\u003e If you\u0026rsquo;re an \u003cstrong\u003eexperienced Executive Assistant\u003c/strong\u003e who enjoys supporting senior leadership, keeping things organised and being an important part of a great team, we\u0026rsquo;d love to hear from you.\u003cbr\u003e \u003cbr\u003e\u003cstrong\u003eApply now to find out more.\u003cbr\u003e\u003cbr\u003e\u003c/strong\u003eFor a confidential discussion about this opportunity, please contact:\u003cbr\u003e\u003cstrong\u003e\u003cbr\u003eFortunato (Forty) Galluzzo\u003cbr\u003e\u003c/strong\u003eTask Recruitment\u003cstrong\u003e\u003cbr\u003e0438 709 417\u003cbr\u003e\u003cbr\u003eKatrina Penfold\u003cbr\u003e\u003c/strong\u003eTask Recruitment\u003cstrong\u003e\u003cbr\u003e0408 737 527\u003c/strong\u003e \u003c/div\u003e \u003cdiv class=\"apply\"\u003e \u003ca class=\"back-link\" href=\"#\" title=\"Back to search results\"\u003eBack to search results\u003c/a\u003e \u003cinput type=\"button\" class=\"ja-button\" data-job-id=\"1124617\" value=\"Apply Now\" title=\"Apply Now\" /\u003e \u003c/div\u003e \u003c/div\u003e "